GUIDE: How to upload a release

 
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1. Login to the platform

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Yes, welcome! Let’s do this.

To log in, go to aloaded.com and click “Login”.
Or direct: http://login.aloaded.com

The login name and password should have been provided to you by your Label manager.

If you have not yet received your login details or need help – send us an email and we’ll help you.

 

 

2. Create a new product

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To create a new product (a new release), simply press the icon in your top right corner.

 

 

3. Upload artwork and name the product

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Click the image with the disc, and find the artwork on your computer.

Recommended format: JPG
Recommended size: 3000 x 3000 px

Minimum size: 1500 x 1500 px
Maximum size: 6000 x 6000 px

The artwork must not contain any URLs, pornographic material, social media logos, iTunes/Spotify logos or blurry or pixelated images as a result of low quality

 

 

4. Add artist(s) to the release

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Click the button, and add the main artist (search or add new).

If there are multiple main artists, or any featured artists to the full product, please add them as well. You can enter featured artists on separate tracks later.

 






 

5. Complete Product metadata

Below, find an example of a Product page, complete with all the mandatory data.
Scroll down for details to each field.

Mandatory fields


Title
(the title of the release)
Display Artists (this should be filled in automatically if correct entered in previous steps)
Label (the record label or copyright owner)

Format (album, EP, single or box-set)
Explicit Content (if the content is explicit, meaning not appropriate for children)

UPC/EAN (if you have one, otherwise we will add later)
Cat. nr. (your label’s own catalog number)

Consumer release date (when the release should be made available on the digital platforms)
Original Release Date (same as ‘consumer release date’ if it’s a new or upcoming release)

(c) copyright year (choose from list)
(c) copyright text (normally the name of your label or copyright owner, the line will be visible in most stores.)
(p) copyright year (choose from list)
(p) copyright text (normally the name of your label or copyright owner, the line will be visible in most stores.)

Genre (choose from list)

Default language of Metadata (chose the language of the titles and metadata)

Territories (default: ‘World’, meaning all territories)



What is the difference between a Product and an Asset?

A Product is a release (Album, EP or single), the product contains one or many Assets (tracks).
An Asset is a track/song that can be added to one or many products (Albums, EPs or singles).








 

6. Upload and add assets (tracks) to your release.

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UPLOAD NEW

To add tracks, that has not previously been uploaded to the platform, chose “Upload new”.

Select the master files (.wav) from your computer.

Rename the assets with the correct titles and click Create. You can follow the upload status on your screen.

Please note: Leave “Track version” empty if it’s the original version of the track.

ADD EXISTING

If you want to include tracks that has been previusly uploaded to the platform, e.g. if you have released a single and that same track also should appear on the album, then do not upload the same master file again. Instead chose “Add existing”.

Search for your previously uploaded asset/track, and it will then appear on your album, already complete with meta data.

You must not enter the same ISRC code for separate uploads. A specific version of a track can only be uploaded once.

If you have a ‘single version’ released and want to add a new version eg. ‘album version’, that has a different mix or length, then upload the new master and chose an ISRC code different from the single version.

What is the difference between an Asset and a Product?

An asset is a track/song that can be added to one or many products (Albums, EPs or singles).

A product is a release (Album, EP or single), the product contains one or many Assets (tracks).





 


7. Copy fields from Product to Asset

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After uploaded your master files and entered the titles to the assets, you still see lot’s of empty fields.

You can copy information from the Product level to an asset/track. This can be helpful for most releases, since you do not need to fill in information twice.

  1. Make sure you have entered the required information on the Product level.

  2. On your top right on the screen, find “Other actions” next to the Submit-button, chose “Copy fields”.

  3. Select the fields you want to copy.

  4. Copy.

  5. The Assets/tracks have now been updated with the metadata you have entered from the Product.

You can also copy metadata entered for one asset to all the other assets in a product. Check here.

 





 



8. Complete the metadata for the first track

Mandatory fields

Title (the title of the song)
ISRC (the specific ID-code for the track)
Genre (chose from list)
Language of Performance
(enter the language of the vocals, or state ‘instrumental’)

Composer (enter the full name of the person who composed the music).
Lyricist (if the track has lyrics, enter the full name of the person who wrote the lyrics)

Publishers
Add at least one songwriter (composer or lyricist) and state the publishing house (if any). If the song is un-published, type “Copyright Control”.


See the example of a complete Asset with all mandatory metadata.

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9. Copy metadata from the first track to the others

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If the product contains more than one song, it’s very time efficient to copy the metadata from one track to the others.Fill in everything once, and then copy to all other tracks.

  1. Make sure you have entered the required information to at least one asset.

  2. On your top right on the screen, find “Other actions” next to the Submit-button, chose “Copy fields”.

  3. Select the fields you want to copy (you probably don’t want to copy the title)

  4. Copy.

  5. The other assets/tracks have now been updated.

 

 

10. Submit your release!

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Now, the release is ready to be delivered to the stores. From product level, chose “Submit” on your top right. This will send the release to us for a last check. When we have accepted the release and everything looks good, we start the delivery process and the release will soon be available in the stores. Yihaa!




 

 

BONUS: Use the built-in Help module

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To the right on your screen, you can find the “?”-symbol for help. Click the “?”-symbol and then click the field you need help with, and the explanation appears.



 

Need more help or have a question? Reach out to your label representative,
or send us an e-mail at hello@aloaded.com